Sir Robert Hitcham CEVA Primary School

Sir Robert Hitcham CEVA Primary School
Debenham

Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School Life at Sir Robert Hitcham CEVA Primary School
 

Our Governors

The Instrument of Government for the Governing Body of Sir Robert Hitcham Voluntary Aided Primary School, Debenham, states that it consists of two parent governors; one Local Authority governor; one staff governor; the Headteacher and seven foundation governors.  The term of office is four years, apart from ex-officio governors, who serve as governors until such time as they relinquish the office that entitles them to appointment.

The Chair of Governors, Mrs Linda Berry, can be contacted via the School Office.  Governors can also be contacted by email at SRHgovernors@gmail.com.  Any correspondence to governors is treated in total confidence. 

Details of Governors and their Appointments

Please click on the names in the table below to find out more about each governor.

Name of Governor

[click name for Governor Profile]

Governor Category Appointed From Appointed To If Applicable, Date Resigned Appointing Body
Mrs Julia van Ek Headteacher 01/09/2014 Ongoing, whilst in post as Head N/A Ex-Officio
The Revd Susan Bates Foundation 06/07/2017 Ongoing, whilst in post as N/A Ex-Officio
Ms Gemma Bennett Parent 06/12/2016 05/12/2020 N/A Parents
Mrs Linda Berry Foundation 01/12/2017 30/11/21 N/A Diocese
Mr Andrew Donnelly Foundation  01/04/2016  31/03/2020 N/A  Diocese
Mrs Naomi Faulds  Foundation 01/06/2016 31/05/2020 N/A Diocese
Mrs Janice Holme Foundation 03/04/2017 02/04/2021 N/A Diocese
Mrs Julie Nightingale Parent 01/04/2019 31/03/2023 N/A Parents
Mrs Fiona Reid Foundation 03/09/2018 02/09/2022 N/A Diocese
Mr Howard Simpson LEA 02/02/2017  01/02/2021  N/A LEA
Mrs Gillian Seccombe Staff 10/10/2017 09/10/2021 N/A Staff

Governors' Business and Pecuniary Interests

Name of Governor Relevant Business and Pecuniary Interests Governance Roles in Other Educational Establishments Relationships between other Governors or School Staff 
Mrs Julia van Ek

Member of Staff

No other interests declared

None None
The Revd Susan Bates

Trustee of Sir Robert Hitcham Trust

Debenham High School Parent of Sir Robert Hitcham pupil
Ms Gemma Bennett

No interests declared

None Parent of Sir Robert Hitcham pupil

Mrs Linda Berry

No interests declared None None
Mr Andrew Donnelly Cambridge Science Centre [Science Education Charity]  None Parent of Sir Robert Hitcham pupils 
Mrs Naomi Faulds  No interests declared None Parent of Sir Robert Hitcham pupils
Mrs Janice Holme No interests declared None None
Mrs Julie Nightingale Awaiting information Awaiting information Parent of a Sir Robert Hitcham pupils
Mrs Fiona Reid No interests declared None None
Mr Howard Simpson No interests declared None Husband of member of staff
Mrs Gillian Seccombe

Member of staff

No other interests declared

None None

 Governors' Attendance at Meetings 2018/2019

Full Governing Body Attendance

Name 16/10/2018 11/12/21018 06/02/2019 26/03/2019 21/05/2019 16/07/2019
Susan Bates A/A Yes A/A Yes
Gemma Bennett A/A Yes A/A Yes
Linda Berry (C) Yes Yes A/A Yes
Andrew Donnelly Yes Yes Yes Yes
Naomi Faulds Yes A/A Yes Yes
Janice Holme Yes Yes Yes Yes
John Marsh Yes Yes Yes Yes N/A N/A
Julie Nightingale N/A N/A N/A N/A
Gillian Seccombe Yes Yes Yes Yes
Howard Simpson Yes Yes Yes (chair) A/A
Julia van Ek Yes Yes Yes Yes

 Chairs' Committee

Name 12/09/2019
Linda Berry Yes
Andrew Donnelly A/A
Naomi Faulds A/A
John Marsh Yes
Howard Simpson Yes
Julia van Ek Yes

 Leadership, StrateA/Agy and Management Committee

Name 26/09/18 05/12/18 30/01/19 06/03/19 20/03/19
Linda Berry A/A Yes A/A Yes Yes
Jan Holme Yes Yes Yes Yes Yes
Gillian Seccombe Yes Yes Yes Yes Yes
 Howard Simpson (C) Yes Yes Yes Yes Yes
Julia van Ek Yes Yes Yes Yes Yes

 Teaching, Learning and Assessment Committee

Name 27/11/2018 29/01/2019 18/03/2019
Linda Berry Yes A/A Yes
Susan Bates A/A Yes Yes
Gemma Bennett X X A/A
Naomi Faulds (C) Yes Yes Yes
Julia van Ek Yes Yes Yes

 Behaviour, Safety, Welfare and Premises Committee

Name 10/10/2018 21/11/2018 28/01/2019 12/03/2019
Gemma Bennett Yes A/A Yes A/A
John Marsh (C) Yes Yes Yes Yes
Howard Simpson Yes Yes A/A Yes
Julia van Ek Yes Yes Yes Yes

 Marketing and Communications Committee 

Name 21/03/2019
Andy Donnelly (C) Yes
Naomi Faulds A/A
Gillian Seccombe Yes
Howard Simpson Yes

 Admissions Committee

Name 27/02/2019
Susan Bates Yes
Fiona Reid Yes
Gillian Seccombe (C) Yes
Julia van Ek Yes

 Headteacher Performance Review Committee

Name
Jan Holme
Howard Simpson

 Key to Attendance Codes

Yes Attended Meeting
A/A Apologies sent and accepted by meeting
N Did not attend meeting
Not a member of Committee
C Chair of Committee

 
Governor's Attendance at Meetings in Previous Years

Please click on the links below for details of Governors' attendance in previous years.

Governors' Attendance at Meetings 2017/2018

Governors' Attendance at Meetings 2016/2017

Governors' Attendance at Meetings 2015/2016

Remit of Governing Body and Committees

Full Governing Body

  • To agree constitutional matters*, including procedures where the Governing Body has discretion.
  • To recruit new members as vacancies arise and to appoint new governors* where appropriate.
  • To hold at least three Governing Body meetings a year*.
  • To appoint or remove the Chair and Vice Chair*.
  • To appoint or remove a clerk to the Governing Body*.
  • To establish the committees of the Governing Body and their terms of reference*.
  • To appoint the chair of any committee (if not delegated to the committee itself).
  • To appoint or remove a clerk to each committee*.
  • To suspend a governor*.
  • To decide which functions of the Governing Body will be delegated to committees, groups and individuals*.
  • To receive reports from any individual or committee to whom a decision has been delegated and to consider whether any further action by the Governing Body is necessary*.
  • To approve the first formal budget plan of the financial year.
  • To keep the Health and Safety Policy and its practice under review and to make revisions where appropriate.
  • To review the delegation arrangements annually*.
  • Any items which individual governing bodies may wish to include.

*These matters cannot be delegated to either a committee or an individual

Chairs' Committee

  • To compile, monitor, review and evaluate the School's Strategic Plan.
  • To ensure that the School is prepared for any SIAMS/Ofsted inspections.
  • To compile the governors' Vision Statement for school.
  • To oversee arrangements for governor involvement in formulating and monitoring the School Improvement Plan.
  • To monitor, review and evaluate the School Improvement Plan by meeting on a termly basis to discuss annual targets and three year plan.  Autumn term - divide up monitoring activity.  Spring term - assess progress and re-adjust plans if necessary.  Summer term - reflect on performance and identify priorities for next academic year.
  • To meet soon after the Local Authority's termly briefings for Chairs and Headteachers to agree the work of the Governing Body and its committees for that term and beyond.
  • To agree, by early in the Autumn term, the programme of work and calendar of meetings for the Governing Body and its committees for the academic year, based on known cycles of school improvement, financial management, staffing issues and communicating with parents.
  • To monitor the progress of work being undertaken by committees an individuals.
  • To establish and keep under review the Critical Incident policy and procedures.
  • To consider recommendations made by committees with regard to the working of the Governing Body.
  • To establish and keep under review a protocol for the Governing Body.
  • To establish and keep under review arrangements for governors' visits to school.
  • To make recommendations to the Governing Body to establish exceptional working arrangements where particular circumstances arise e.g. a joint committee to oversee a building project or a special committee to oversee an Ofsted inspection.
  • To anticipate and consider long-term influences on the school and to develop strategies accordingly.
  • To be available and respond to matters of particular difficulty, sensitivity or emergency and offer advice to the Headteacher.
  • To undertake tasks delegated to them by the Governing Body.
  • To ensure Skills Audit of Governing Body is kept up-to-date and any gaps identified.
  • Additional items which individual Governing Bodies may wish to include.

Leadership, Strategy and Management Committee 

Financial

  • In consultation with the Headteacher, to draft the first formal budget plan of the financial year.
  • To draw up and present an annual budget for the Governing Body's approval, taking account of the agreed priorities of the School Improvement Plan.
  • To establish and maintain an up-to-date three year financial plan.
  • To consider a budget position statement, including virement decisions at least termly and to report significant anomalies from the anticipated position to the Governing Body.
  • To monitor and review the budget during the financial year, report the financial situation to the Full Governing Body and make decisions and recommendations where necessary.
  • To ensure that the school operates within the Financial regulations of the County Council.
  • To monitor expenditure of all voluntary funds kept on behalf of the Governing Body.
  • To review charging and remissions policies and expenses policies on an annual basis.
  • To make decisions in respect of service agreements.
  • To make decisions on expenditure following recommendations from other committees.
  • To prepare financial statements for inclusion in the Governing Body's report to parents.
  • To determine whether sufficient funds are available for pay increments as recommended by the Headteacher as outlined in the Performance Management policy.
  • To establish a salary policy for all categories of staff and to be reponsible for its administration and review.
  • To use anonymised performance review information to oversee the pay award process and review submissions for applications to the Upper Pay Scale.
  • To consider any appeal against a decision on pay grading or pay awards.
  • To liaise and consult with other committees where necessary.

 Personnel

  • To ensure, as far as it practical, that Health and Safety issues are appropriately prioritised.
  • To carry out an annual review of the staffing structure in consultation with the Headteacher.
  • To participate in the appointment procedure for all staff to ensure the job descriptions meet the need of the school, safer recruitment procedures are carried out, and the recruitment process is fair.
  • To ensure that any reduction in staffing is carried out in line with the needs of the school, complies with appropriate legislation and is in line with statutory procedures.
  • To establish and review a Performance Management policy for all staff.
  • To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence.
  • To review anonymised performance management objectives agreed with staff to ensure that these are relevant, challenging but realistic and focus on improving outcomes for pupils.

 Pupil Premium

  • To monitor and evaluate the Pupil Premium expenditure (with input from TLA Committee on progress).

 Reporting

  • To ensure reports are formulated and circulated to governors prior to each Full Governing Body Meeting.

Teaching, Learning and Assessment Committee 

Teaching & Learning

  •  To consider, monitor and advise the Governing Body on standards and other matters relating to the school’s curriculum, including statutory requirements and the school’s Curriculum policy.
  • To consider curricular issues which have implications for finance and personnel decisions and to make recommendations to the relevant committees or the Governing Body i.e. funding priorities necessary to deliver the curriculum.
  • To make arrangements for the Governing Body to be represented at School Improvement discussions with the Local Authority and for reports to be received by the Governing Body.
  • To oversee arrangements for individual governors to take a leading role in specific areas of provision.  To receive regular reports from them and advise the Governing Body.
  • To oversee arrangements for educational visits, including the appointment of a named co-ordinator.
  • To ensure that underperforming groups, highlighted in RAISEonline, are a school improvement priority and to monitor their progress.
  • Nominated subject leaders to meet with relevant teachers on a termly basis and report to this committee.
  • To review, adopt and monitor the implementation and impact of relevant policies.
  • To receive presentations from staff about areas of development.

  Assessment

  • To monitor and evaluate academic performance/pupil outcomes against:
    •      the School Improvement Plan;
    •      the School  Three Year Improvement Plan; and
    •      the Governing Body Development Plan (where appropriate);

with particular consideration given to the Ofsted 'Inspection Dashboard' and RAISEonline.

  • To review PIRA (English), PUMA (Maths) results and Essex Tracker to discuss, agree and implement any issues arising.
  • To monitor “progress over time” spreadsheet and implement measures to ensure improvement in children’s performance in Key Stage 2.
  • To review pupil perceptions and discuss any issues arising relating to this committee.
  • To review and monitor the quality of teaching in the Nursery and ensure that this is promoted to all new parents

  Pupil Premium

  • To monitor and assess the progress and attainment of Pupil Premium children.
  • To monitor the impact of the Pupil Premium Action Plan and ensure value for money.
  • To ensure appropriate support is given to PP children.
  • To measure and record outcomes on a termly basis.

 PE

  • To monitor the impact of the PE Action Plan and ensure value for money.

 Reporting

  • To ensure reports are formulated and circulated to governors prior to each Full Governing Body Meeting.

 Behaviour, Safety, Welfare and Premises Committee

  •  Health and safety check
  • Premises maintenance/work
  • Review policies for health and safety
  • Behaviour monitoring
  • Safeguarding
  • Monitor health and safety/safeguarding incidents/procedures

 Behaviour and Discipline

  • To ensure that the guidance contained in the ’Improving Attendance and Behaviour’ document is practised in the school, with specific reference to the role assigned to the Governing Body.
  • To review the school Behaviour and Discipline Policy and make recommendations on changes to the Governing Body or relevant committee.

 Premises and HSE

  • To advise the Governing Body on priorities, including health and safety, for the maintenance and development of the school’s premises.
  • To oversee arrangements for repairs and maintenance.
  • To make recommendations to the Leadership, Strategy and Management Committee on premises-related expenditure.
  • In consultation with the Headteacher and the Leadership, Strategy and Management Committee, oversee premises-related funding bids.
  • To oversee arrangements, including health and safety, for the use of school premises by outside users, subject to Governing Body policy.
  • To establish and keep under review a Building Development Plan.
  • To establish and keep under review an Accessibility plan.

 Safeguarding

  • To review and ensure appropriate policies and procedures are in place, in order for appropriate action to be taken in a timely manner to safeguard and promote children’s welfare.
  • To review actions raised as a result of the annual Safeguarding Review and ensure those actions are completed.
  • To consider safeguarding concerns reported to the committee by the Safeguarding Lead have been managed by the school as per the appropriate policies and procedures.

Marketing and Communications Committee 

  •  To consider how the school is presented and advise the Governing Body and Headteacher on communicating with the school’s key audiences.
  • To ensure the key messages in the school and Governing Body’s vision statements are articulated consistently throughout the school’s communication vehicles.
  • To celebrate the school and build a recognisable brand identity.
  • To work with other stakeholders to weave this brand into the building fabric of the school.
  • To manage external communications, including governor newsletter/blogs/website, to broadcast and celebrate pupils' achievements.
  • To monitor parent perceptions of the school as a measure of brand recognition.
  • To raise the profile of the school to actively promote it within the catchment and beyond to increase admissions.
  • To develop and test communications vehicles to fulfil our objectives.

 Admissions Committee

  •  To determine within statutory provisions and the Governing Body policies whether any child should be admitted to the school*.
  • To review admission arrangements and to make recommendations for changes to the Governing Body.
  • Appeals against refusal of place.

*Cannot be delegated to an individual 

Hearings Committee

  • To make any determination to dismiss any member of staff (unless delegated to the Headteacher).
  • To make any decisions under the Governing Body’s personnel procedures e.g. disciplinary, grievance, capability where the Headteacher is the subject of the action*.
  • To make any decisions relating to any member of staff other than the Headteacher, under the Governing Body’s personnel procedures (unless delegated to the Headteacher).
  • To make any determination or decision under the Governing Body’s general complaints procedure for parents and others.
  • To make any determination or decision under the Governing Body’s curriculum complaints procedure, in respect of National Curriculum disapplications and the operation of the Governing Body’s charging policy. 

*Cannot be delegated to an individual

Appeals Committee

  •  To consider any appeal against a decision to dismiss a member of staff made by the Hearings Committee*.
  • To consider any appeal against a decision short of dismissal under the Governing Body’s personnel procedures e.g. disciplinary, grievance, capability*.
  • To consider any appeal against selection for redundancy*.

*Cannot be delegated to an individual

Headteacher's Performance Review Committee

  • To arrange to meet with the External Adviser to discuss the Headteacher’s performance targets.
  • To decide, with the support of the External Adviser, whether the targets have been met and to set new targets annually.
  • To monitor through the year the performance of the Headteacher against the targets.
  • To make recommendations to the Leadership, Strategy and Management Committee in respect of awards for the successful meeting of targets set.

Pupil Discipline Committee

  • To consider representations from parents in the case of exclusions of five days or less (Committee may not re-instate).
  • To consider representations from parents in the case of exclusions totalling more than five, but not more than 15, school days in one term (meeting to be held between 6th and 50th school days after receiving notice of the exclusion).
  • To consider the appropriateness of any permanent exclusion or any exclusion where one or more fixed period exclusions total more than 15 school days in one term, or where a pupil is denied the chance to take a public examination (meeting to be held between 6th and 15th school days after receiving notice of the exclusion).

Governors' Code of Conduct